Council on Aging

• COA Board 2022-2-24 agenda (2022-02-18 at 12:31 PM)

1. Correspondence
2. Accept February 25, 2021 meeting minutes
3. Public Comment: limit two minutes per guest
4. Executive Committee report
5. Staff Reports
6. Old Business – Nominating Committee Report – Janice Colbert
7. New Business

• Executive Committee Report:
• JZCC update

• Petty Cash
• Communications from staff
• Agenda items for January COA Board meeting
• New Building report
• New Business
• Old BVusiness

• Petty Cash
• Communications from staff
• Set agenda items for the COA Board Meeting on October26, 2010
• New Building Committee review
• Old Business
• New Business

• Petty Cash balance
• Communications from staff
• Agenda items for September COA Board meeting
• Building Committee report
• New Business
• Old business

• Petyy Cash Balance
• Communications from Staff
• Agenda items for July COA Board Meeting
• Building Committee Report
• New Business:
• Old Business: Greenfield Senior Foundation

• Petyy Cash Balance
• Communications from Staff
• Agenda items for July COA Board Meeting
• Building Committee Report
• New Business:
• Old Business: Greenfield Senior Foundation

1. Correspondence 
2. Accept minutes from May 25, 2017 COA meeting 
3. Public Comment Period: limit two (2) minutes per guest
4. Committee Reports:  
   • Nominating Committee: nominations of officers FY18 
   • Executive Committee: John Zon Community Center update
5. Staff Reports
6. New Business: August meeting
7. Other Business
8. Adjourn

• Margaret Saulnier, Secretary. (June, 2022)
• Janice Colbert, Vice. (December, 2022)
• Margot Peck, Assistant Treasurer. (December, 2022)
• Marsha Stone, Chair. (June, 2023)
• Patricia Jordan, Treasurer. (June, 2023)
• Linda Smith. (September, 2023)
• Karen F. McCormack. (December, 2024)
• Marsha Staples Love. (December, 2024)
• Michelle DeLisio. (December, 2024)

• Margaret Saulnier, Secretary. (June, 2022)
• Janice Colbert, Vice. (December, 2022)
• Margot Peck, Assistant Treasurer. (December, 2022)
• Marsha Stone, Chair. (June, 2023)
• Patricia Jordan, Treasurer. (June, 2023)
• Linda Smith. (September, 2023)
• Karen F. McCormack. (December, 2024)
• Marsha Staples Love. (December, 2024)
• Michelle DeLisio. (December, 2024)

• Open Meeting / Take Attendance
• Approve Minutes: Thu, Apr 20 - Council on Aging Executive Committee Meeting
• Approve Minutes: Thu, Apr 27 - Greenfield Council on Aging Board Meeting Agenda

• - Call meeting to order
• - Approve May 18, 2017 minutes

• - Check Petty Cash; Communications from staff; Set agenda for June COA Board Meeting; Nominating Committee report; Building Committee report; August Meeting;

• Next Meetings:

1. 1. Thu, Jun 22, at 2:00 PM "Greenfield Council on Aging Board Meeting Agenda" -- Greenfield Senior Center
   2. Thu, Jul 20, at 1:00 PM "Council on Aging Executive Meeting" -- Greenfield Senior Center
   3. Thu, Jul 20, at 1:00 PM "Council on Aging Executive Meeting" -- Greenfield Senior Center

• Close Meeting.

1. Correspondence
2. Accept minutes from April 27, 2017 COA meeting.
3. Public Comment Period: limit two (2) minutes per guest.
4. Committee Meeting reports: Executive Committee.
5. Staff reports:
6. New Business:
7. Old Business: John Zon Community Center update.
8. Adjourn

• Margaret Saulnier, Secretary. (June, 2022)
• Janice Colbert, Vice. (December, 2022)
• Margot Peck, Assistant Treasurer. (December, 2022)
• Marsha Stone, Chair. (June, 2023)
• Patricia Jordan, Treasurer. (June, 2023)
• Linda Smith. (September, 2023)
• Karen F. McCormack. (December, 2024)
• Marsha Staples Love. (December, 2024)
• Michelle DeLisio. (December, 2024)

• Margaret Saulnier, Secretary. (June, 2022)
• Janice Colbert, Vice. (December, 2022)
• Margot Peck, Assistant Treasurer. (December, 2022)
• Marsha Stone, Chair. (June, 2023)
• Patricia Jordan, Treasurer. (June, 2023)
• Linda Smith. (September, 2023)
• Karen F. McCormack. (December, 2024)
• Marsha Staples Love. (December, 2024)
• Michelle DeLisio. (December, 2024)

• Open Meeting / Take Attendance
• Approve Minutes: Thu, Apr 20 - Council on Aging Executive Committee Meeting
• Approve Minutes: Thu, Apr 27 - Greenfield Council on Aging Board Meeting Agenda

• - Update on the John Zon Community Center
• - Set agenda for May 25th COA Board Meeting
• - Check Petty Cash

• - None

• - Next meeting June 15th, 2017.

• Next Meetings:

1. 1. Thu, May 25, at 2:00 PM "Council on Aging Board Meeting" -- Greenfield Senior Center 54 High St
   2. Thu, May 25, at 3:00 PM "Council on Aging Nominating Committee" -- Greenfield Senior Center 54 High St
   3. Thu, Jun 15, at 2:00 PM "Council on Aging Executive Committee Meeting" -- Greenfield Senior Center 54 High St

• Close Meeting.

• Present: Adele Corcoran, at 2:00 PM
• Present: Dorothy Gagnon, Secretary, at 2:00 PM
• Present: Ginger Carson, at 2:00 PM
• Present: Janice Colbert, at 2:00 PM
• Present: Karen F. McCormack, at 2:00 PM
• Present: Marsha Stone, at 2:00 PM
• Present: Mary C. Williford, Chair, at 2:00 PM
• Present: Mary Parrott, Vice Chair, at 2:00 PM
• Present: Thomas Goodwin, at 2:00 PM

• Hope Macary
• Kathy Dunn
• Winfield Hall.

• Meeting Opened / Attendance Taken (see above).
• Approve Minutes: Thu, Apr 20 - Council on Aging Executive Committee Meeting

• - Chair Statement: this meeting is being recorded. Anyone else recording this meeting must notify the chair at this time.

• - No correspondence.
• March 2017 minutes approved as read.

• General Discussion...

• - Reminder of the presentation on "Robert's Rules" will follow the April COA meeting.

• Volunteer Coordinator Report

• - Activity Director Report

• Director's Report

• Executive Committee Report

• - Next COA Board meeting, May25, 2017.

• Next Meetings:

1. 1. Thu, May 18, at 2:00 PM "Council on Aging Executive Committee Meeting" -- Greenfield Senior Center
   2. Thu, May 25, at 2:00 PM "Council on Aging Board Meeting" -- Greenfield Senior Center
   3. Thu, May 25, at 3:00 PM "Council on Aging Nominating Committee" -- Greenfield Senior Center

• Meeting Closed at 2:35P PM.

• Margaret Saulnier, Secretary. (June, 2022)
• Janice Colbert, Vice. (December, 2022)
• Margot Peck, Assistant Treasurer. (December, 2022)
• Marsha Stone, Chair. (June, 2023)
• Patricia Jordan, Treasurer. (June, 2023)
• Linda Smith. (September, 2023)
• Karen F. McCormack. (December, 2024)
• Marsha Staples Love. (December, 2024)
• Michelle DeLisio. (December, 2024)

• Meeting Opened / Attendance Taken (see above).
• Approve Minutes: Thu, Apr 20 - Council on Aging Executive Committee Meeting

• - Chair Statement: this meeting is being recorded. Anyone else recording this meeting must notify the chair at this time.

• Correspondence

• - Update on the New Community Building.

• - Reminder of the presentation on "Robert's Rules" will follow the April COA meeting.

• - Next COA Board meeting, May25, 2017.

• Next Meetings:

1. 1. Thu, May 18, at 2:00 PM "Council on Aging Executive Committee Meeting" -- Greenfield Senior Center
   2. Thu, May 25, at 2:00 PM "Council on Aging Board Meeting" -- Greenfield Senior Center
   3. Thu, May 25, at 3:00 PM "Council on Aging Nominating Committee" -- Greenfield Senior Center

• Close Meeting.

• Accept June 15, 2017 minutes
• Communications from staff
• Agenda items for July 27, COA Board meeting
• Building Committee report
• New Business
• Old Business: Greenfield Senior Foundation discussion

• Present: Dorothy Gagnon, Secretary, at 2:00 PM
• Present: Mary C. Williford, Chair, at 2:00 PM
• Present: Mary Parrott, Vice Chair, at 2:00 PM
• Present: Patricia Jordan, Treasurer, at 2:00 PM

• Winfield Hall

• Meeting Opened / Attendance Taken (see above).
• No minutes to approve.
• - Please note that the list of topics in this notice was comprehensive at the time of posting, however the public body may consider and take action on unforeseen matters not specifically named in this notice.

• - Approve March 16, 2017 minutes - Check Petty Cash

1. 1. Council_on_Aging_Executive_Committee_Meeting_2017-3-16_Minutes.docx - Executive March Minutes, 2017

• - Communications from Staff

• - Set Agenda for COA Board April meeting

1. 1. Council_on_Aging_2017-04-27_Agenda.docx

• - Update on the new Community Center

• 2:30PM:

• Next Meetings:

1. 1. Thu, Apr 27, at 2:00 PM "Greenfield Council on Aging Board Meeting Agenda" -- Senior Center
   2. Thu, May 18, at 2:00 PM "Council on Aging Executive Committee Meeting" -- Senior Center
   3. Thu, May 25, at 2:00 PM "Council on Aging Board Meeting" -- Senior Center

• Meeting Closed at 1:47 PM.

• Accept June 15, 2017 minutes
• Communications from staff
• Agenda items for July 27, COA Board meeting
• Building Committee report
• New Business
• Old Business: Greenfield Senior Foundation discussion

• Margaret Saulnier, Secretary. (June, 2022)
• Janice Colbert, Vice. (December, 2022)
• Margot Peck, Assistant Treasurer. (December, 2022)
• Marsha Stone, Chair. (June, 2023)
• Patricia Jordan, Treasurer. (June, 2023)
• Linda Smith. (September, 2023)
• Karen F. McCormack. (December, 2024)
• Marsha Staples Love. (December, 2024)
• Michelle DeLisio. (December, 2024)

• Meeting Opened / Attendance Taken (see above).
• No minutes to approve.
• - Please note that the list of topics in this notice was comprehensive at the time of posting, however the public body may consider and take action on unforeseen matters not specifically named in this notice.

• - Approve March 16, 2017 minutes - Check Petty Cash
• - Communications from Staff

• - New building report
• - Set agenda for April COA Board Meeting.

• - Update on the new Community Center

• Next Meetings:

1. 1. Thu, Apr 27, at 2:00 PM "Greenfield Council on Aging Board Meeting Agenda" -- Senior Center
   2. Thu, May 18, at 2:00 PM "Council on Aging Executive Committee Meeting" -- Senior Center
   3. Thu, May 25, at 2:00 PM "Council on Aging Board Meeting" -- Senior Center

• Close Meeting.

1. Correspondence
2. Accept minutes from February 23, 2017 COA meeting.
3. Public Comment Period: limit two (2) minutes per guest.
4. Committee Meeting Reports: Executive Committee.
5. Staff Reports:
6. New Business:
7. Old Business: John Zon Community Center update.
8. Adjourn.

• Petty Cash balance
• Communications from staff
• Agenda items for March COA Board meeting
• New Business: "Robert's Rules of Order" discussion
• Old Business: New Community Center update

• Petty Cash Balance
• New Community Center update
• Communications from staff
• Agenda items for February COA meeting
• New Business
• Old Business

• Petty Cash Balance
• New Community Center update
• Communications from staff.
• Agenda items for January COA meeting.
• New Business.
• Old Business.

• Thanking the Legislators for their support
• Other busines

Bylaws of the Greenfield Council on Aging Amended 3/9/93; Revised 4/13/93; Revised 4/1/96; Amended 5/14/96; Amended 3/9/99; Revised 10/23/08; Revised 06/26/2014; Revised 7/25/2019

Article 1. Name of Organization

The organization, as established by Town Meeting of the Town of Greenfield, Massachusetts on March 18, 1967, is named Greenfield Council on Aging and hereinafter referred to as the GCOA.

Article 2. Statement of Purpose

Seniors have the right to participate in determining matters which vitally affect their own well-being. Our community shares a collective responsibility for seniors. The wisdom, experience, creativity, skills, and abilities of the senior population are an essential community resource. The Senior Center is a gateway to productive aging. To that end, the GCOA is committed to the following:

1. Provide, through our Senior Center, an environment that supports personal dignity, encouragement of initiative and self-fulfillment, opportunities for sharing, creative expression, learning and fun.
2. Provide meaningful creative, educational, social, recreational, cultural, and volunteer opportunities to encourage independence, participation, and community involvement.
3. Provide healthy lifestyle support through health promotion, health education, physical activities, and other wellness programs.
4. Be responsive to the changing needs of seniors; working in cooperation with community organizations, agencies and individuals to offer assistance in coping with the challenges of aging by providing information, referrals, and counseling to seniors and their caregivers.

Article 3. Location

The location of the Senior Center will be determined by the GCOA. The COA will submit comments and recommendations regarding any options being considered by the city government or City Council.

Article 4. Membership

The duties of the GCOA members shall be to support the GCOA Director in implementing the Statement of Purpose.

The GCOA consists of a minimum of five (5) and maximum of eleven (11) members, including the Chair. All members must reside in the City of Greenfield.

Appointments to the GCOA are made by the Mayor and must be approved by City Council. Members must meet CORI requirements, and participate in trainings on Open Meeting Law, Conflict of Interest (sometimes referred to as the ethics training), and other trainings as requested. Members must log their meeting attendance and other GCOA volunteer hours using the MySeniorCenter™ data management system.

A. Terms of Service

The term of service for a GCOA member is a period of three (3) years and may be renewed by the Mayor. Member terms are staggered to ensure that some positions are up for reappointment each year. All GCOA members must be sworn-in by the City Clerk’s Office.

B. Attendance and Participation

Regular meeting attendance is expected of all GCOA members. Absences must be reported in advance to the Chair or the GCOA Director. It is understood that on occasion, personal matters may require a GCOA member to be absent from meetings. However, when a GCOA member is absent from three (3) consecutive regularly scheduled meetings without notification, they may be asked to submit their resignation. Ongoing absenteeism issues which adversely affect the function of the group will be referred by the Chair or GCOA Director to the Mayor.

C. Resignations

In the event that a member cannot serve or wishes to resign from the GCOA before their term of service is complete, s/he will provide written notification to the Mayor and the GCOA.

D. Vacancies In the case of a mid-year vacancy due to resignation, death, moving out of Greenfield, or other reason, the unexpired term may be filled at the time of vacancy through the regular appointment process. The new member serves out the remainder of that term.

Article 5. Voting Rights of Members

A GCOA member is entitled to vote at GCOA meetings after being sworn-in by the City Clerk’s Office. Members must be present to vote. A quorum is defined as a simple majority: more than half of the membership of the Council at any Council meeting. A quorum must be present to conduct business (vote) on any matter. The exception is for Bylaws changes, which require at least a two-thirds majority of the Council for approval.

Article 6. Officers, Elections, and Terms of Office

Officers of the GCOA: Chair, Vice-Chair, Secretary, and Treasurer. Officers may also include such number of Assistant Secretaries and Assistant Treasurers as the GCOA may deem advisable. Officers of the GCOA are elected annually by a simple majority vote at the June meeting and shall assume office July 1. Officers serve for one fiscal year, July 1 – June 30, and may be voted in again through the regular election process. Members of Greenfield Senior Foundation board of directors are not eligible to serve as an officer of the GCOA.

A. Chair

The Chair presides at GCOA meetings, appoints all Committees, and is an ex officio member of all Committees. The Chair works closely with the GCOA Director. The Chair’s signature is required on some documents, for example the Executive Office of Elder Affairs Formula Grant application.

B. Vice-Chair

During the temporary absence or disability of the Chair, the Vice-Chair serves as Chair and when so acting, shall have all the powers of the Chair. If the office of the Chair should become vacant, the Vice-Chair will assume such office for the rest of the fiscal year. In the case of vacancy, should the Vice Chair need to assume the office of the Chair before January 1, the GCOA Nominating Committee may choose to call for an election.

C. Secretary

The Secretary reads GCOA correspondence. The Secretary, or designated recording clerk, shall record proceedings of the GCOA meetings.

D. Treasurer

The Treasurer counts petty cash monthly as well as reviewing income, expenditures, and finance reports. The Treasurer reports to the GCOA on financial matters.

E. Relationship of GCOA to the Director

The GCOA reviews candidates for the Director of the Council on Aging position as recommended by the COA Personnel Committee. The candidate is then submitted to the Mayor. The Director is responsible for the administration of the Senior Center including supervision of employees, subject to the direction of the Mayor, and in accordance with GCOA Bylaws and the personnel policies, procedures, and practices of the City as administered by the Department of Human Resources.

Article 7. Committees

Each GCOA member is encouraged to serve on at least one committee. Members may serve on more than one committee. All committees report on their meetings at the next GCOA meeting. Additional committees may be established as deemed necessary by the GCOA through the Chair and the Executive Committee. Standing committees of the GCOA will include:

A. Executive Committee

The committee meets monthly with the Director to determine the upcoming GCOA meeting agenda, review long-range planning, annual budget, departmental financial records, and other matters. The Chair may call additional meetings of the Executive Committee whenever in her/his judgment the business of the GCOA so requires. In case of an emergency the Executive Committee may make decisions on behalf of the GCOA.

B. Personnel Committee

The committee reviews candidates to serve as Director under the direction of the City of Greenfield’s Human Resources Department and makes recommendations to the GCOA.

C. Nominating Committee

The committee recruits new members and refers them to the Mayor’s office on an ongoing basis, or as needed. The Committee selects a slate of officers to present to the GCOA at the June meeting.

D. Legislative Committee

The committee monitors the local, state and federal developments as they affect the senior population. The committee works with the Director to contact legislators and other officials to advocate for seniors on behalf of the GCOA.

E. By-Laws Committee

The committee reviews the GCOA by-laws upon request of any GCOA member, with a majority vote of the GCOA membership.

Article 8. Meetings

All GCOA meetings and committee meetings are posted in accordance with Massachusetts Open Meeting Law. All meetings are open to the public.

A. Regular Meetings

Regular meetings of the GCOA are held at the Senior Center. Meetings are generally held monthly. However the GCOA may decide from time to time to cancel their regular meeting, for example in the case of a holiday.

B. Special Meetings

Special meetings of the GCOA may be called at any time by the Chair or by the Secretary.

C. Rules of Order

Meetings will be conducted so as to facilitate productive discussion amongst members in a respectful, civil, and orderly manner. Robert’s Rules of Order, Revised is used as a general guideline for meetings. Members of the public may speak at the discretion of the Chair.

Article 9. Amendments and Revisions

These Bylaws, or any section thereof, may be amended, revised or repealed by a two-thirds majority vote of the GCOA membership at any scheduled meeting. Written notice of proposed changes will be presented to each voting member of the GCOA at least ten (10) calendar days prior to the meeting at which such proposed changes are submitted for a vote.

Article 10. Effective Date

Bylaws changes take effect immediately upon approval with affirmative vote of not less than a two-thirds majority of members.

The GCOA will make copies of these Bylaws available to each member of the GCOA, the Mayor’s office and the City Clerk’s office.