Committee Chairs

Tuesday, August 3, 5:30 pm
via Webex (link to be provided via Agenda)

COMMITTEE CHAIRS

Webex Conferencing System

Tuesday, August 3, 2021

5:30 pm

To join via computer:

https://greenfieldma.my.webex.com/greenfieldma.my/j.php?MTID=m8056794621eb24f4fe89d565720ad0a1

To join via phone:

+1-408-418-9388 United States Toll

Access code: 132 088 4220

To view the full agenda:

https://greenfield-ma.gov/files/Committee_Chairs_2021-08-03_Agenda.pdf

CHAIRS STATEMENT: This meeting is being recorded by Committee Chairs. If any other persons present are doing the same you must notify the chairperson at this time.

The purpose of this meeting is to prepare agendas for subcommittees for Council consideration. No discussion or comments will be entertained unless requested upon by the Committee Chairs.

Roll Call

President’s Notes

  • Message from City Council President Penny Ricketts.
  • Re-Precincting Greenfield
  • Joint meeting with EDC & WM to discuss assessment calculation procedures and update of TIF’s scheduled for August 19, 2021.
  • Hope Street Parking Lot use discussion submitted by Councilor Timothy Dolan.
  • Amendment to Zoning Map for the Property at 28-34 Colorado Avenue (MP R42-4-0) submitted by Property Owners Allan and Janet Keyes. (1st Reading)
  • Transfer $10,000 from Reserve Fund to DPW Parks Swim Area Materials to Cover Expenses of the Flooding at the Nash Mill Road recreation area. (1st Reading)
  • Open Meeting Law –Vice President Gilmour and Councilor Bottomley
  • ARPA (American Rescue Plan Act) discussion - Councilor Forgey
  • ARPA Spending and Reaching out to the public for input of same – Councilor Desorgher
  • Request for Emergency funding of bathrooms. – Councilor Desorgher
  • Request for Emergency funding authorization for hybrid meeting – Councilor Desorgher
  • Request for Emergency plan for bathrooms. – Councilor Desorgher
  • Order of agenda in city council meeting. – Councilor Desorgher
  • Mayor’s Appointments – Susan White, Public Safety Commission; Ellie Mandell, Crossroads Cultural District Committee.

Ways and Means Committee

Regular Meeting: Tuesday, August 17, 2021, at 5:30 PM, via Webex Conferencing System., unless otherwise posted.

Agenda Items

  • Pan Am Railways Consecutive Water District Agreement.
  • Discussion Items
  • Recovery and Care Acts dollar amount the city stands to receive.
  • Guidelines as to types and kinds of expenditure allowed for their use.
  • Re-visit COVID related expenditures and report of the revolving fund set up in anticipation of COVID receipts.
  • Receive information on the expenditure for the library and the temporary fire station.
  • Receive information on the CDBG block grant funds, including an explanation on what they are, what fiscal years are open, what balances are out there and criteria for usage.
  • Balance in mayor’s discretionary funds.
  • Review of what procedures are needed for the allocation of funds.
  • Update on the status of the grant writing for the skateboard park.
  • Listing of grants currently in use and grant purpose.
  • Copies of all PILOT agreements with dollar amounts.
  • Copies of all leases, i.e. what city property do we lease out and what leases do we pay out.
  • Temporary Fire Station- final signed contract, status of the project build out, copies of warrants that show all expenditures so far, along with funding sources. Please comment on temporary borrowing for this project.i.e. how much has been spent for far and is it coming out of temporary borrowing, how much has been borrowed so far.
  • Request : What is the official day we began(or not) paying lease payments to the project vendor as per contract.
  • Request: Accounting of all monies expended thus far on the Court Square pilot program including the funding sources and also including the cost of barrier, furniture, fencing, planters and other materials.
  • Copy of all existing contracts/ letters of understanding on the Coombs Ave purchase.
  • Request to the mayor to rescind the 300K authority that was deemed necessary on the Public Health special revenue fund, to offset clinic costs to the city. At the time this was deemed prudent, but I would like to see the authority reset to the original amount of 10K.
  • Request: Financial update on the Library Project. What is the current amount to date that has been spent from both grant and temporary borrowing.
  • Request: Current list of grants in use and grant purpose.
  • Request: CDBG information (some of this has already been provided.)
  • The biggest request of all is to receive ARPA fund notification as soon as received.
  • As time permits ARPA discussion and planning forward discussions with the full council and the public.

Appointments and Ordinance Committee

Regular Meeting: Wednesday, August 11, 2021, at 5:30 PM, via Webex Conferencing System, unless otherwise posted.

Agenda Items

  • Mayor’s Appointments – Susan White, Public Safety Commission; Ellie Mandell, Crossroads Cultural District Committee.
  • Discussion
  • Proposed Charter Amendments
  • Proposed Ordinance Amendments

Economic Development Committee

Regular Meeting: Tuesday, August 10, 2021, 6:00 pm, Webex Conferencing System., unless otherwise posted.

Agenda Items

  • Discussion
  • Update and discussion on councilors outreach to local businesses and how that’s going.
  • Explanation and discussion on current TIFS.
  • Discussion and what we see as priorities for economy and its development including all issues that has have blossomed since the pandemic.
  • MJ Adams explanation of our current TIFS and how their incentive financing is calculated; There are six: Argo Tech TIF V, The Arbors, Summit Ice, Ford/Toyota. Community Corp Center, Decker Machine Woks (although recently withdrawn is important for discussion)
  • Kim Mew explanation of how their assessed value is determined/including improvements and increase valuation due to their investment.

Community Relations and Education Committee

Regular Meeting: Monday, August 16, 2021, 6:00 PM, Webex Conferencing System, unless otherwise posted.

Agenda Items

  • Hope Street Parking Lot use.

City Clerk Report – General Communications.

DRAFT - City Council Meetings and Agendas items, August 18, 2021

  1. Take from the Table FY22-001 – Authorize Sale of 382 Deerfield Street (GMTA)
  2. Pan Am Railways Consecutive Water District Agreement.
  3. Mayor’s Appointments – Susan White, Public Safety Commission; Ellie Mandell, Crossroads Cultural District Committee.

First Readings -

  • Transfer $10,000 from Reserve Fund to DPW Parks Swim Area Materials to Cover Expenses of the Flooding at the Nash Mill Road recreation area.

Notice of Zoning Amendment Proposals

  • Amendment to Zoning Map for the Property at 28-34 Colorado Avenue (MP R42-4-0)

Please note that the list of topics was comprehensive at the time of posting, however, the public body may consider and take action on unforeseen matters not specifically named in this notice. Posted in accordance with M.G.L.c 30A § 18-25.

Posted to: Town Council