Committee Chairs

Tuesday, September 7, 5:30 pm
via Webex (link to be provided via Agenda)

COMMITTEE CHAIRS

Webex Conferencing System

Tuesday, September 7, 2021

5:30pm

To join via computer:

https://greenfieldma.my.webex.com/greenfieldma.my/j.php?MTID=m0d893c04a0c72d2dd11237849dcf1769

To join via phone:

+1-408-418-9388 United States Toll

Access code: 2634 829 9455

To view the full agenda:

https://greenfield-ma.gov/files/Committee_Chairs_2021-09-07_Agenda.pdf

CHAIRS STATEMENT: This meeting is being recorded by Committee Chairs. If any other persons present are doing the same you must notify the chairperson at this time.

The purpose of this meeting is to prepare agendas for subcommittees for Council consideration. No discussion or comments will be entertained unless requested upon by the Committee Chairs.

Roll Call

President’s Notes

  • Citizen’s Petition of the City Council to amend Charter Section 2-6: Exercise of Powers; Quorum; Rules (c): Rules of Procedure, Subsection 3, submitted by David E. Lewis.
  • Citizen’s Petition for the City Council to maintain the City Commons as it existed as of January 1, 2021, submitted by David E. Lewis.
  • Transfer $41,100 from Capital Stabilization for Wisdom Way Engineering & Construction Administration Services.
  • Transfer $200,000 from OPEB Stabilization Fund 8406 to the OPEB Trust.
  • Authorization to Release City’s Right of Title and Interest of Paper Street located at 61-71 Montague City Road.
  • Mayor’s Appointment – Gretchen Green, Crossroads Cultural District.
  • Presentation of the Rapid Recovery Report, submitted by Community & Economic Development Director M.J. Adams.

Economic Development Committee

Regular Meeting: Wednesday, September 8, 2021, 6:00 pm, via Webex Conferencing System, unless otherwise posted.

Agenda Items

  • Joint public hearing on Zoning Amendments with Planning Board
  • Amend Zoning Map for the Property located at 28-34 Colorado Avenue (MP R42-4-0).
  • Amendments to Chapter 200: Zoning, Section 7.17: Marijuana Establishments.
  • Authorization to Release City’s Right of Title and Interest of Paper Street located at 61-71 Montague City Road.

Discussion Items

  • Proposed Use for the Hope Street Parking Lot.

Economic Development and Ways & Means Committees

Joint Meeting: Thursday, September 9, 2021, 6:00 pm, via Webex Conferencing System, unless otherwise posted.

Agenda Items

  • Current Tax Incentive Financing (TIFs) on record with the City of Greenfield.
  • Property Assessment policies and procedures.

Ways and Means Committee

Regular Meeting: Monday, September 13, 2021, at 5:30 PM, Webex Conferencing System, unless otherwise posted.

Agenda Items

  • Public Comment – Input for use of ARPA funding.

Discussion Items

  • Guidelines as to types and kinds of expenditure allowed for their use.
  • Re-visit COVID related expenditures and report of the revolving fund set up in anticipation of COVID receipts.
  • Receive information on the CDBG block grant funds, including an explanation on what they are, what fiscal years are open, what balances are out there and criteria for usage.
  • Breakdown of Mayor’s discretionary fund for revenue and expenditures from beginning of inception to date.
  • Review of what procedures are needed for the allocation of funds.
  • Update on the status of the grant writing for the skateboard park.
  • Listing of grants currently in use and grant purpose.
  • Copies of all PILOT agreements with dollar amounts.
  • Copies of all leases, i.e. what city property do we lease out and what leases do we pay out.
  • Accounting of all monies expended thus far on the Court Square pilot program including the funding sources and also including the cost of barrier, furniture, fencing, planters and other materials.
  • All existing contracts/ letters of understanding on the Coombs Ave purchase.
  • Request to the mayor to rescind the 300K authority that was deemed necessary on the Public Health special revenue fund, to offset clinic costs to the city. At the time this was deemed prudent, but I would like to see the authority reset to the original amount of 10K.
  • Fundraising efforts of the Library Foundation.
  • Current list of grants in use and grant purpose.
  • CDBG information (some of this has already been provided.)

Appointments and Ordinance Committee

Regular Meeting: Tuesday, September 14, 2021, at 5:30 PM, Webex Conferencing System, unless otherwise posted.

Agenda Items

  • Mayor’s Appointment – Gretchen Green, Crossroads Cultural District.

Discussion Items

  • Greenfield City Charter potential Amendments and modified language.
  • Article 2 – Legislative Branch,

Section 2-8: Officers Elected by City Council

  • Article 3 – Executive Branch,

Section 3-1: Mayor; Qualifications; Term of Office; Compensation

Section 3-3: Appointments by the Mayor

Section 3-4: Removal or Suspension of Certain Officials

Section 3-6: Communications; Special Meetings

Section 3-8: Temporary Absence of the Mayor

Section 3-9: Vacancy in Office of Mayor

  • Article 4 – School Department,

Section 4-1: School Committee

Section 4-2: School Committee Chair

Section 4-5: School Committee Powers and Duties

Section 4-6: Filling of Vacancies

  • Article 5 – Finance and Fiscal Procedures,

Section 5-2: School Committee Budget

Section 5-3: Submission of Budget and Budget Message

Section 5-7: Supplementary Budgets: Other Appropriations

  • Article 6 – Administrative Organization,

Section 6-2: Merit Principle

Section 6-3: Department of Municipal Finance

Section 6-5: Assistant to the Mayor for Economic Development and Marketing

Section 6-6: Department of Central Maintenance

Section 6-7: Planning and Construction of Municipal Buildings and Other Facilities

Section 6-8: Department of Human Resources

Section 6-9: Board of License Commissioners

Section 6-11: Public Safety Commission (modified language attached)

Section 6-12: Library Trustee

Section 6-13: Zoning Board of Appeals

Section 6-14: Board of Assessors (modified language attached)

Section 6-16: Board of Health

Section 6-18: Council on Aging

Section 6-24: Mayor’s Task Force Against Domestic Violence

  • Article 7 – Elections; Election Related Matters,

Section 7-2: Preliminary Election

Section 7-7: Citizen Initiative Measures

Section 7-9: Ineligible Measures

Section 7-12: Recall Elections

Community Relations and Education Committee

Regular Meeting: Monday, September 20, 2021, 6:00 PM, Webex Conferencing System, unless otherwise posted.

Agenda Items

City Clerk Report –

DRAFT - City Council Meetings and Agendas items, September 22, 2021

  1. Take from the Table FY22-001 – Authorize Sale of 382 Deerfield Street (GMTA).
  2. Amend City Charter Article 1: Incorporation; Short Title: Definitions, Section 7 -1: Definitions, Subsection (o): Voters.
  3. Amend City Charter Article 2: Legislative Branch, Section 2-1: Composition, Subsection (b): Term of Office.
  4. Amend City Charter Article 2: Legislative Branch, Section 2-1: Composition, Subsection (c): Eligibility.
  5. Amend City Charter Article 2: Legislative Branch, Section 2-2: Council President, Subsection (a): Election and Term.
  6. Amend City Charter Article 2: Legislative Branch, Section 2-2: Councilor President, Subsection (c): Council Vice President
  7. Amend City Charter Article 2: Legislative Branch, Section 2-6: Exercise of Powers; Quorum; Rules, Subsection (c) (2): Rules of Procedure; Special Meetings of the City Council.
  8. Authorization to Release City’s Right of Title and Interest of Paper Street located at 61-71 Montague City Road.
  9. Mayor’s Appointment – Gretchen Green, Crossroads Cultural District.

First Readings -

  • Transfer $41,100 from Capital Stabilization for Wisdom Way Engineering & Construction Administration Services.
  • Transfer $200,000 from OPEB Stabilization Fund 8406 to the OPEB Trust.

Please note that the list of topics was comprehensive at the time of posting, however, the public body may consider and take action on unforeseen matters not specifically named in this notice. Posted in accordance with M.G.L.c 30A § 18-25.

Posted to: Town Council