Contact:	Laura Phelps, Chief Procurement Officer
Office Address:	City Hall, Room 208, 14 Court Square Greenfield, MA 01301
Phone:	(413) 772-1569

View Current Bid Opportunities

FY-2021 IFB/RFP/RFQ/RFS >>

FY-2022 IFB/RFP/RFQ/RFS >>

FY- 2023 IFB/RFP/RFQ/RFS

Policies & Procedures
The Purchasing Department implements and administers the purchasing policies and procedures of the City. The Purchasing Department ensures that all purchases are made in accordance with state procurement regulations and city ordinances; that they are open, fair and competitive, and that low cost and high quality standards are met.

City of Greenfield Procurement Policies

Procurement
The Chief Procurement Officer (CPO) is appointed by the Mayor. He/she is responsible, under Massachusetts General Law, for compliance with the policies and procedures of the Commonwealth of Massachusetts, extending to compliance with municipal rules and regulations involving procurement. The procurement office provides procurement to all City departments, including the Schools.

Procurement Procedures
All procurement activity is regulated by Massachusetts General Laws and City Ordinances. The type of purchase and estimated value determine which law(s) apply in a particular purchase. The City of Greenfield is subject to MGL Chapter 30B for goods and services, MGL Chapter 30, 39M for public works projects, and MGL Chapter 149 for building projects. The City of Greenfield is also subject to the Massachusetts Prevailing Wage laws.

M.G.L. Chapter 30B Thresholds & Procedures are:

• Purchases under $10,000.00 - Sound Business practices. Sound business practices means calling several sources for pricing before placing an order to make sure the price is competitive. The Departments should monitor the $5,000 threshold for purchases from an individual vendor closely.

• Purchases $10,000.00 to $50,000.00 - Use a written purchase description to solicit written quotations from no fewer than 3 persons who customarily provide the supply or service.

• Purchases over $50,000 - Sealed bids or proposals (M.G.L. c. 30B, § 5 or 6).

Bid/Proposal Notification
Greenfield advertises all bids/RFP’s in The Recorder. Advertisements in the Central Register and Goods and Services Bulletin are placed according to statute. Both the Central Register and the Goods and Services Bulletin are published by the Secretary of State.

Surplus Goods and Real Estate
The Purchasing Department administers the disposal of all surplus goods and the sale of City owned real estate.

When the City Council and Mayor declare real estate to be surplus, it is sold through a competitive process. The City may place certain restrictions on real estate to be sold.

Contract Compliance and Quality Assurance
Contract compliance ensures that the City and Schools award contracts in compliance with State and local regulations. The City of Greenfield complies with regulations regarding the use of minority owned and women owned businesses under the SOMWBA program. Certified payrolls for qualifying projects are collected and compiled in accordance with the Massachusetts Prevailing Wage laws.

Posted: Tue, Sep 29, 2015 05:06 PM
Updated Mon, Jun 13, 2022 12:00 AM